Form PM3 ( Interim Report2:

		FORMAT OF PROGRESS REPORT
(To be submitted by Grantee with each grant drawdown application, or at intervals no greater than 3 months)
Form PM3(Part 2-Capital)
Project Title:	Scottish Archive Network			Project Ref No:	DG-95-05231
Name of Grantee:	Scottish Archive Network
As stated in the Monitoring Documents referred to in your Grant Contract, you are required to submit to NHMF a Progress Report with each grant drawdown application, or at maximum intervals of 3 months in the absence of an application, reporting on how the project is progressing towards meeting the Approved Purposes. The headings and format of the Report, addressing the principal monitoring criteria, are shown below. These headings and format must be followed, but you may prepare your Report using computer software incorporating spreadsheets as appropriate. All sections (expanded in size as necessary) are to be completed fully on each monthly report. (Use supplementary sheets if necessary). PM forms should be returned in hardcopy and must be completed fully. Failure to do so will delay processing your Grant
Report No:	24		Report Date:			19 Apr 2001
			Covering Period:			Mar 2001

1. General Progress/ Programme and Project Objectives

Enter summary report on general progress towards achievement of the Approved Purposes identifying any problems or issues to which NHMF’s attention should be drawn. Note any actions proposed in response to problems or particular areas of risk.

The project remains within budget and is scheduled to be completed on time.

See annex 1 for detailed progress and throughput reports.

See annex 2 for update on special conditions

See annex 3 for performance data

The minutes of the Project Board held on 14 March are attached at Annex 4

2. Partnership Funding

Enter progress towards securing partnership funds

Source of Funding	Amount expected (A)	Amount received to date (B)	Balance to come A-B)	Date balance expected
NAS	£425,967	£80,905	£345,062	Dec 2002
GSU	£703,785	£152,650	£551,135	Dec 2002
	£1,129,752	£233,555	£896,197	Dec 2002
Totals

Explain any changes to sources of Partnership Funding since the last Progress Report

3. Change Control

Enter requests for any material change to the Approved Purposes which have been approved by NHMF since the last Report and advise of any potential requests for such change in the future.

Description of Change Item

Date of request to NHMF

Date of NHMF response

Effect on achievement of Approved Purposes

Effect on Programme

Effect on Costs

Note: NHMF Approval is required for any material change to the Approved Purposes

Report on any effect to delivery of the Approved Purposes of any cost transfer between the principal cost elements stated in your “Notification of Grant”. (Note: no such transfer is to be made between capital and revenue elements, or between VAT and any other cost element, without NHMF prior consent ).

Amount of cost transfer (£’000)	Cost transfer from (cost element):	Cost transfer to (cost element):	Effect on delivery of Approved Purposes
N/A

4. Review of Design Drawings and Documentation

Enter any design reviews or comments received from NHMF or its Project Monitors since your last report

Work element for which Design/Document review has been carried out	Date reviewed	NHMF/Project Monitor’s comments (if any)
N/A

5. Timetable/Programme

Enter progress compared with the agreed Timetable/Programme for key activities

Grant Expiry Date:

Key Activity or milestone	Planned completion date	Actual (or currently forecast) completion date	Variance	Comment
See Annex 1
Overall Project Completion

6. Expenditure on Approved Costs

a) Cost Control

Enter expenditure to date against the key items of Approved Cost (i.e. the costs on which NHMF has agreed to pay the Payment Percentage) compared with that detailed in the pre-commencement documentation. (VAT and Contingencies to be separately identified).

Items of Approved Cost (Principal cost elements)	Approved Costs to completion as agreed at award	Out-turn Costs as currently forecast (A)	Planned costs to date - as submitted with Form PM1 (B)	Actual costs to Date (C)	Variance (C-B)	Balance of costs (A- C)
Staff	£2,170,889	£1,217,955	£1,217,955	£776,647	£-441,308	£441,308
Internet Server	£449,700	£412,225	£412,225	£139,848	£-272,377	£272,377
Communication	£51,222	£31,268	£31,268	£24,571	£- 6,697	£ 6,697
Digitisation	£349,191	£198,750	£198,750	£155,224	£- 43,526	£43,526
Other	£543,500	£383,950	£383,950	£205,271	£-178,679	£178,679
Contingency	£2,631,805	£112,209	£112,209		£-112,209	£112,209
VAT	N/A
Totals	£6,196,307	£2,356,357	£2,356,357	£1,301,561	£-1,054,796	£1,054,796

Note any significant changes to the apportionment of costs between the principal cost elements prior to their commitment. Note the effect of any such changes and confirm that they will not affect the Approved Purposes including expected quality.

Cost transfer from :	Cost transfer to:	Amount (£)	Effect of Transfer
N/A

b) Cash Flow

Enter the expected timing of expenditure of the total Balance (A-C) calculated above and the funding sources to cover the expenditure

	To date	Next Qtr	2^nd Qtr	3^rd Qtr	4^th Qtr	5^th Qtr	Later	Total to Completion
Expenditure of Approved Cost	Enter Total of C above							Enter Total of A above
Funded by:
NHMF	£1,301,561							£2,356,357
Other source (1)
Other source (2)
Other source (3)
Total Funding (to equal Expenditure of Approved Cost)	£1,301,561							£2,356,357

7. Procurement

Enter the current procurement status of any significant goods, works, or services currently being procured for the project, or awarded since the last Report.

Goods/Works/ Services : brief description

Approx Value

EU procurement Applies? Yes./No

No of tenderers

Date of tender return

Date of award

Selected Contractor/supplier/ consultant

Identify any goods/works/services not awarded to the lowest tenderer and provide reasons why the selected supplier/consultant/contractor offered best value for money.

8. Property Ownership and Possession

Note any evidence provided at the request of NHMF or the Project Monitor.

Property Description and evidence provided	Date evidence provided to NHMF
N/A

9. Insurance

Enter the insurances you have effected:

Cover	Effective From Date	Expiry Date
Employer Liability Insurance	21/10/00	20/10/01
Computer Insurance	21/10/00	21/10/01
Office Insurance: Including Goods In Transit & Officers Liability Insurance.	21/10/00	21/10/01

10. Appointment of Staff (Revenue Elements only, if any)

List the salaried staff appointed (applicable to “Revenue” elements of project only) since your last Report and the total number of volunteers currently employed (if any).

a) Salaried Staff (Note: applicable only to staff whose salaries are included as Eligible Costs in the Approved project.

Position	Date Appointed	Job Description sent to NHMF (Yes/No)	Media in which advert placed	Employment Contract to NHMF (Yes/No)
Curatorial (Casual)	12/03/01	Yes	Scottish Exec Recruitment

b) Volunteer Staff

The total number of Volunteer staff employed at present is …………11…… (Details are provided with PM3 (Part1)

11. Statutory Consents

Enter the status of the principal statutory consents required to complete the project

Consent Required	Granting Authority	Actual or expected date of consent
Planning	N/A
Listed Building
Scheduled Monument
Others

12. Publicity and Grant Acknowledgement

Enter displayed acknowledgement, press releases, or other publicity issued since the last report:

Description	Date Issued	Approved by NHMF (Yes/No)
Displayed acknowledgement	N/A
Press Releases issued
Publicity issued

13. Photographic Records

Y

Confirm that you are making photographic records of the project Y

14. Special Conditions

Indicate progress towards satisfying the Special Conditions (if any) noted in the Contract:

No	Special Condition	Target Date for compliance	Current Status
	See Annex 2

Name of Grantee: Scottish Archive Network

Address: Thomas Thomson House, 99 Bankhead Crossway North, Edinburgh, EH11 4DX

Signed for Grantee: …Rob Mildren……………………………………………………..

Date: 19/04/01………………………….

Annex 1 Sub Project Reports

1. Online Catalogues project

Progress

An initial visit was made to one Archive during the month: the Clan Donald Centre, Skye, where the visit was combined with the start of collection description work. In the course of the visit there a good part of the work required was completed, and we hope that no return visit will be needed.

Collection description work also began on another new Archive: Glasgow City Archives. This is the largest Archive outside the two main national bodies, the National Archives and the National Library. The work is being done at present by a casual member of staff who began work with us on 12 March, but who (as the former head of the Archive) has extensive knowledge of its collections.

The appointment of this casual member of staff brings the staffing complement nearly back to normal; and even though we have two people on casual (short-term) contracts we hope now to be able to make good progress again in collection description creation. (Adverts for general staff recruitment on a fixed-term basis appeared at the start of April.) To ensure that the staff in the team knew what the current state of play was with various issues we had a team meeting on 7 March, which was also the chance for staff working remotely to meet the others for the first time.

Jenny Cutts continued her collection description work at Dundee City Archives, completing the bulk of the work needed on the deposited collections by the end of the month. Nicola Mills continued work on both the Aberdeen University Library Special Collections Dept and Northern Health Services Archive collection descriptions.

Alan Borthwick interviewed two further people as potential recruits for the task of converting the older collection description data into the “WeeArkis” access database. Personnel were asked to start their procedures for formally recruiting these staff, the final terms and conditions more or less being worked out by the end of the month.

Members of staff from the Riksarkivet, Sweden, visited TTH on 26 and 27 March to talk about progress with ARKIS II, and SCAN now has a version of ARKIS loaded on to its server which will be able to host our collection description data and eventually be used to provide general public access.

Training and Outreach

Alan Borthwick spent some time at the end of the month preparing for a lecture (about SCAN and collection description work) to be given at a Conference in Lund, Sweden, called “Access to Official Document and Archives”, on 6 April. He also gave a general talk about SCAN’s work to the Central Scotland Family History Society in Stirling, 28 March; and spoke on 6 March to Valerie Adams, Public Record Office of Northern Ireland, about Online Catalogues. He attended the joint meeting of the Users’ Group and the Participating Archives Working Group, Glasgow, 10 March, and gave a brief update on Online Catalogues.

Alan Borthwick attended a training course given by the Scottish Executive on 27 March about their new performance appraisal system which is to be effective from April 2001. He also attended a presentation given by a member of the “Picture Australia” project, which presents digitised images of photos and paintings of works held by Australian libraries and museums, 5 March. Jenny Cutts attended a Scottish Executive new staff induction day session, 16 March.

2. Internet Resources project

Progress

A search mechanism was made to function in the Knowledge Base in time for the Users/PAWG meeting on 10^th March however the group found it too complicated for the amount of information that was then available. They did not find it user-friendly to have a quantity of search results pages when one or two would have done.They also preferred to carry out a simple cross-site search for keywords rather than a search within a specific website area – something they could already do on the SCAN site. It was agreed to institute something simpler for the time being for the people, subjects and record types areas. The ‘places’ section may require something more sophisticated in the near future. Joanna therefore added 4 drop-down menus to the Knowledge Base home page which link to the relevant pages.

It was still not possible to automate registrations to the SCAN website during the course of March and therefore they were manually added by Joanna.

Joanna asked Bill to look at threading the discussions posted to the ‘Forum’ – essentially creating several different ‘Fora’. This was a response to the volume of usage and type of enquries that the Forum is currently receiving but it was also highlighted as a priority by the Users and Participating Archives during the meeting at the beginning of March. The Forum was out of action for approximately 2-3 weeks in March due to a technical problem which was resolved in late March.

Robin demonstrated the SCAN website to East Ayrshire Family History Society on 8 March, to a meeting of the Highland local history societies in Nairn on 19 March and to Troon & South Ayrshire Family History Society on 20 March. He visited Highland Council Archive for research on 19 March.

Joanna added pages for the Scottish Text Society and also for the Stair Society to the SCAN site. The former were available immediately after creation but the latter require some further text to be added before they can be made publicly available.

Joanna also met with the design company Evolution Design several times during the course of March to finalise the design of our new publicity material. Joanna drafted 1 leaflet and 1 insert - both containing captions and images - and liaised with Margaret Fox to design 1 insert for the Wills project.

Training and Outreach

Joanna Baird attended the meeting of the Users Group and the PAWG on Saturday 10 March in Glasgow. Joanna attended a meeting of the Secondment Network Group held by the Scottish Executive on Thursday 29^th March.

Joanna Baird continued to attend the Scottish Enteprise ‘Marketing Advance Programme’ with Stuart Low. Joanna and Stuart drafted an interim report of their findings so far for circulation and discussion with the rest of SCAN and the business manager.

Digitisation

The team were still using the Kontron camera borrowed from the National Library of Scotland in February. However, the green glass on the book cradle and lack of corrective software currently available meant that the images taken were kept to a minimum because the quality was not really acceptable. Much effort was expended on printing out some 1500 images in colour in preparation for both the retiral of Dr Barnes and Tartan Day on 6 April. As the only existing colour printer was on the 2^nd floor, this involved a considerable amount of time on Gary’s part. Fortunately, a new colour printer was ordered in March for Gary Clelland’s specific use. This should arrive in early April. The new digital camera for the Internet Resources team is expected to arrive in the first or second week of April. It is expected that the team can enter full ‘production mode’ in mid to late April.

3. Testaments Project

Digital capture

During the month the HLF monitors confirmed that the SCAN criteria for single and double page capture of the testaments were acceptable. The GSU volunteers made good progress with the double page capture of the post-1823 Aberdeen Inventories (SC1/36) and the single page capture of the pre-1823 St Andrews testaments (CC20/4 & 7).

Hazel Anderson was in regular contact with IKM, suppliers of the Atmel cameras and the book cradles in the second round of procurement, to facilitate the delivery and installation of the equipment exactly to specification in April.

Conservation

Work continued on the registers of Edinburgh testaments (CC8/8) and the Aberdeen warrants (CC1/6), both of which are scheduled for digital capture on completion of the St Andrews registers.

Editorial

The GSU volunteers completed the paginating and indexing of Stonehaven commissariot. The main work is now concentrated on Edinburgh and Glasgow, the largest commissariots.

Jane Hill began linking index entries and images for the post-1823 Aberdeen Inventories (SC1/36), and completed 5 volumes. She also continued to compile a list of Edinburgh occupations.

Margaret continued work on the selection and numbering of warrants of Stirling testaments (CC21/6), as well as indexing testaments registers of Ayr and Duns (SC6/46 and SC60/41)

Hazel compiled a list of Dunkeld occupations.

Training and outreach

Valerie Adams, Public Record Office of Northern Ireland, visited SCAN for two days to inform herself about the digitisation equipment and workflow in the Testaments project.

Hazel attended the Users’ Group meeting at Glasgow University on Saturday 10 March, where she gave a presentation on progress in the project and showed examples of digital images, which were well received.

Hazel also attended a training session on the Scottish Executive’s new Performance Management system at General Register House on 27 March.

Throughput Reports

1. Internet Resources (For detailed breakdown of stats please see appendix 2)

	March 2001 – predicted	March 2001 - achieved	April 2001 - predicted	Cumulative Totals
Knowledge Base entries – added to site (figures begin from December 2000)	15	33	226	83
Palaeography texts, tips and transcripts added	2	4	2	12
Bookshop entries added	0	0	0	10
Virtual Strongroom Research Tools entries added	0	0	2	4
‘Featured Documents’ added	3	3	3	67
Images created (inc JPEG copies made for web)	300	96	300	1808
What’s New entries added (figures to begin from December 2000)	2	5	2	N/A
Exhibition entries added (caption and image)	0	0	0	38
Directory entries added (figures begin from November 2000)	2	2	1	N/A
Press Box content added	0	0	0	2
Visits made/talks given	4	5	2	42
Microsites added/linked	0	2	0	3
Registered users	-	49	-	292
Enquiries received	-	3		25
Forum postings	-	6		60
Articles written	0	1	0	2
Web statistics
Requests	-	77645		329699
Pages	-	37496		162002

Milestones Achieved : No major milestones were achieved during March 2001.

2. Online Catalogues

All figures contained within separate Excel spreadsheet.

3. Testaments: March 2001

Editorial	March 2001 predicted	March 2001 achieved	April 2001 predicted	Cumulative total
Index entries created	18500	22402	20000	160133
Vols/pages numbered	150/125000	162/144958	155/130000	1178/1047431
Index/image linking ß
Vols	3	5	5	5
Images	1400	2560	2600	2560
Index entries	345	517	500	517

Conservation	March 2001 predicted	March 2001 achieved	April 2001 predicted	Cumulative total assessed
Volumes Assessed/ Paginated	20/15	0/7	35/15	222
Volume pages Cleaned & repaired	2700	2765	2700	64039
Volumes completed	10	6	15	127
Loose documents assessed	0	0	0	0
Loose documents cleaned/ repaired	1130 pp (= 565 ff)	1510 pp (= 755 ff)	550 pp (= 275 ff)	4214 pp (= 2107 ff)

At 30 March there were 1305 volumes of the total of 2033 volumes ready for digital capture = 64%% of the total.

These figures break down as follows:

Pre-1823 volumes: 127 completed (including conservation) out of 567 = 22 %

Post-1823 volumes: 1178 completed out of 1466 = 80 %

Digital capture	March predicted	March achieved	April predicted	Cumulative total
Vols captured	40	35	35	129
Double pages	20000	22453	22000	59300
Single pages	7500	9262	9000	15140
Vols quality checked	35	26	30	100

Annex 2

HLF Contract Special Conditions

1. Fulfilled. The Scottish Archive Network follows all Scottish Executive procurement rules. This has been verified by Mr J Grady, Chief Procurement Officer NAS.

2. SCAN believes that it is carrying out the Works and procuring the Works in a professional manner in accordance with currently accepted best practice in the Information Technology industry.

3. Fulfilled.

4. Detailed cost plan submitted and agreed with the HLF. No changes in expenditure have been made without prior written approval. The budget has been updated following the PID review and a report detailing the variations form the original budget estimates has also been submitted for discussion with the HLF at our next quarterly meeting

5. Signed monthly project reports and monthly cash flows are submitted to the HLF.

6. The Project Initiation Document (PID) was submitted to the HLF as requested. The revised PID has also been submitted and discussed with the HLF.

7. Insurance has been obtained and full details given to the HLF. Any renewal notices will automatically be dealt with by SCAN.

8. An ICT report was prepared and the tendering process undertaken as agreed. The ICT infrastructure is now in place and has been paid in full. The next requirement will be to increase the data storage capacity as the digitial imaging workflow increases.

9. SCAN believes it has fulfilled and is fulfilling this condition.

10. SCAN has submitted to the HLF its draft cataloguing standards

11.1	A	Schedule of Requirements for the Supply of Digital Cameras	October 1999
		Information and Communications Technology Requirements	March 1999
		Information and Communications Technology Tender Document	February 2000
		Test plan submitted for installation of ICT equipment	October 2000
		Data Capture Specification for Indexes	November 1999
		Website design specification	November 1999
	b)	Evaluation and selection criteria for ICT equipment submitted in evaluation report “SCAN ICT Requirements Tender Report”	April 2000
		Book Cradle Evaluation	July 2000
		Web Site Tender Evaluation	January 2000
		Camera Evaluation for HLF	May 2000
		Resolution Requirements for Testaments	May 2000
		Data Capture Tender Evaluation	December 2000
	c)	Weekly backups and daily incremental backups take place for all SCAN information (excluding images) Uncompressed TIFF images are written to DLT and stored locally Compressed JPEG images are written to the Internet Server where a backup is taken weekly	April 2001 November 2000 (and ongoing) November 2000 (and ongoing)
	d)
	e)
	f)
	g)	All manuals received for ICT equipment and standard operation of digital cameras Additional operator manual developed with GSU for the use of the digital camera

12.1	A presentation and report covering the entire ICT requirements for the project was given	May 2000
	Information and Communications Technology Requirements	March 1999
	Information and Communications Technology Tender Document	February 2000
	Test plan submitted for installation of ICT equipment	October 2000
	Data Capture Specification for Indexes	November 1999
13	Escrow discussed for deposit of digital images. SCAN has a contract clause with GSU to provide mutual restore and backup of digital images	Early discussions held with NCC Follow Up Required
14	Escrow discussed for deposit of any software packages	Early discussions held with NCC Follow Up Required

15. SCAN has fulfilled this condition: VAT is fully recovered.

16. SCAN supports the extensibility of membership of the Scottish Archive Network with no financial implications. Currently there is an interest shown by the Roman Catholic Archdiocese of Glasgow Archives for inclusion.

17. SCAN has fulfilled this condition.

18. This is accepted by SCAN.

19. This is accepted by SCAN.

20. This is accepted by SCAN

21. The additional funding required by the HLF was secured.

Annex 3

Internet Resources performance spreadsheet		March	CUMULATIVE TOTAL
2000-2001
Images Created
Documents
	TIFF's	41
	JPEG's	55
DOCUMENTS TOTAL		96	765
Glass Plate Negatives
	TIFF's	0
	JPEG's	0
GLASS PLATE NEG TOTAL		0	18
Other
	TIFF's	20
	JPEG's	109
OTHER TOTAL		129
TOTAL		225	1808
Knowledge Base Entries added to website
People		0
Places		1
Subjects		11
Types of Record		21
Family History		0
TOTAL		33	88
Palaeography pages added to website
Tips		2
Posers		2
Other Pages		0
TOTAL		4	18
Research Tools added to website
Virtual Strongroom entries		0
Other Research tools
TOTAL		0	4
Featured Documents added to website
Featured Docs added		3	10
What's New entries added to website		4	10
Directory entries added to website			4
Microsites created/linked to		2	3
Exhibition added to website			0
Entries added
PR
Press Releases added to site		0	2
Visits made/talks given		5	44
Talks given			0
TOTAL		5	11
Bookshop
Entries added			1
Enquiries received		3	25
Users registered		49	292
Forum postings		6	60
Web statistics
Requests		77645	329699
Pages		37496	162002

Annex 4

Notes of Project Board Meeting

14 March 2001 16.00

Attendees: Ishbel Barnes (Chair), Rob Mildren, Peter Anderson, Stuart Low (Minute Secretary).

Apologies: George Mackenzie

1. Minutes of Last Meeting and Matters Arising

1.1 The minutes of the last meeting were approved and there were no matters arising.

2. HLF Review

It was noted that correspondence had been sent to the HLF on 19 February estimating the project completion times based on a comparative evaluation of both double and single paged digital imaging. It was further noted that a response from the HLF was currently awaited.

3. Review of Workplan

3.1 Internet Resources

3.1.1 It was noted that work was continuing satisfactorily and that the website had attracted over 250,000 hits over the period Dec 2000 to Feb 2001.

The sub-project work plans for both March and April were agreed and approved.

3.2 Testaments

3.2.1 It was noted that work was continuing satisfactorily and that the index process was proceeding smoothly

The sub-project work plans for both March and April were agreed and approved.

3.3 Catalogues

3.3.1 It was noted that Aberdeen University was being worked on at the moment and work was about to begin in Stirling Council Archives.

3.3.2 It was noted that Andrew Jackson would be working for SCAN in Glasgow City Archives from 12 March.

3.3.3 It was confirmed that Goran from the National Archives of Sweden would be visiting SCAN between 26^th –28^th March to discuss the development of the Arkis software.

The sub-project works plan for both March and April were agreed and approved.

4 Procurement

4.1 It was noted that the next 3 digital cameras should arrive in April and that the next phase of digital camera procurement would now be assessed.

4.2 It was confirmed that the second phase of PC equipment ordered for the participating archives had now been delivered to Glasgow School of Art and the RCSE. It was also noted that Stirling Council had now procured their own PC under this programme.

5 Staffing

5.1 It was noted that the recruitment advertisement for curatorial staff was now with Personnel for their action.

6. Finance

6.1 A written report was tabled. [Extract Attached]

6.2 It was noted that the budget variance report would be sent to the HLF along with the next drawdown submission on 16^th March.

6.3 It was noted that the Year End Accounts had been received from McCabe’s and that a copy had been lodged with Companies House.

6.4 It was noted that the Royal Bank of Scotland were to be notified of Ishbel’s forthcoming retirement in respect of her position as cheque signatory and credit card holder. It was agreed that Alan Borthwick take over this function and that the bank should be notified accordingly.

7. Directors

7.1 It was noted that Mrs Webster would like to continue in her position as a SCAN Director.

8. User Group/Participating Archives Working Group Meeting

8.1 It was noted that the Users Group and the PAWG had convened for a joint meeting on 10^th March. A full report will be compiled recording the day’s events and discussions. It was noted that it was proposed to hold the next meeting of the Users Group in October 2001.

9. Launch Event & Dissemination Campaign

9.1 It was noted that Hazel and Joanna would be representing SCAN at the St Andrews Day Society Tartan Day Festival in Washington D.C during the period 3 – 8 April. It was hoped that this would raise the profile of the SCAN project to a key target audience.

9.2 It was noted that the Marketing Advance programme was at its halfway stage and that it was proving useful in developing SCAN’s commercial focus. It was further noted that Rob, in his new capacity as Project Director, should now become more involved in this aspect of the projects activities.

The next Project Board meeting will be held on Thursday 12 April at 16.00 in Thomas Thomson House, Bankhead Crossway North, Edinburgh.

SL

03/04/01

Scottish Archive Network

Finance Report as at 8 March 2001

1. HLF Drawdowns

1.1 The February drawdown (20) of £46,212.33 has been assessed as £46,212.33 and should have been credited to SCAN’s account by 8 March.

1.3 The March drawdown (21) is currently under preparation and will be submitted on 16 March

1.4 The advance drawdown (19) for the procurement of a further 3 cameras and associated equipment for £55,000 has been assessed as £55,000 and was credited to SCAN’s account on 19 February. This has reduced our payment percentage to 73.23%.